www.region5jaycees.org

Region Five Parade of Chapters Rules

The following list is what will count for points for the Region 5 Parade of Chapters Competition.

Toolbox Sheets are due to the Region 5 Director, Trisha O’Cheltree, on April 20, August 20  and December 31, 2010.

Submit to:

Trisha O'Cheltree

1417 Ramona Lane

St. Charles, MO 63304

(c) (636) 734-1938

trishaocheltree@yahoo.com

You can submit items to Trisha at any time during the trimester. However, please keep track of what has been sent to make sure you get all of your points. When submitting the point sheets include all of the points that you have sent and date that you submitted items (if items were submitted separately).

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Chapter Planning and Membership

A1. For this section documents prepared for chapter Blue Chip can be copied and submitted for toolbox points.– Submit a copy of the following items (same items that are submitted to the State Service Center for POC) (may be sent via email and if you did not submit for Blue Chip or POC you can still submit to the Region for points)

A1a.  Chapter Plan of Action (50pts)

A1b.  Chapter Budget (25 pts)

A1c.  Calendar of Events (25 pts)

A1d.  Membership Plan (35pt)

A1e.  Directory of Officers (organizational chart with current contact information) (15pt)

A1f.  Constitution & Bylaws (25pt)

A1g. Copy of your Blue Chip Application (25 pt)

A2. Develop a mission statement and vision for your chapter. For help you can contact Region Director Holly Kosick. You can submit these with your final point sheet or by email before hand.  (5 Points)

A3. If you have membership tables at your events please take a picture of the membership table at each event and submit to Keri by email or mail. (5 Points per Event)

A4. Submit an updated roster each trimester. Rosters should include names, addresses, phone numbers and email address (if they have them) for chapter members. (15 Points per Trimester)

A5. Submit a chapter brochure.  (15 Points, Once per year).

A6. Run the prospecting game from the US Jaycee Website. You can run the game once per trimester. Submit the list of prospects and any new members from the game. You will need to get at least two new members per trimester to get points. (20 Points per Trimester)

A14. Submit a copy of chapter insurance, incorporation papers, or 990. (2 Points per document, first trimester only)

Chapter Communication and Press

B1. Submit press releases for your chapter events. You can include community calendar submissions as press releases. (5 Points per Release, once per event for up to 8 events a trimester)

 B2. Submit newspaper clipping, or links to TV or radio news articles that are online. You can also send a recording of the TV or Radio coverage. Digital copies can be emailed to Keri. Note: this doesn’t include community calendar listings or paid advertisements. (10 Points per Story).

B3. Submit copies of your chapter newsletters to Keri. They can be mailed or emailed at the time of publication. You can submit up to 4 newsletters per trimester.  (2 Points per Newsletter)

B4. Please email a link to your chapter websites or networking sites. Websites can stand alone or can be networking websites such as MySpace or Facebook. Websites can be submitted once per year. (10 Points per Website)

B5. You will also get points for updating chapter websites. Send an email with the web link and a short paragraph on what has been updated to Keri. You can get update points once a trimester for each website. (1 point per Website Updated)

B6. Inter-chapter communications such as emails, postcard, or letters advertising upcoming events sent out to advertise events should also be submitted to Keri and the region team. You can submit up to 2 chapter communications per month. (2 Points Per Communication)

B7. Take a picture of your banners at Chapter events. You can submit the picture electronically or by mail. You can submit up to two per trimester (2 Points per Banner)

B8. Provide a picture of chapter t-shirts or other types of clothing. You must be able to see the chapter name or logo in the pictures. Pictures can be submitted digitally or by mail. Pictures can be submitted during the second trimester only. (10 points per year)

B9. Submit a chapter business card. It can be a generic chapter card of a card for one of your chapter’s officers. You can only submit one per trimester. (3 Points each)

B10. Send a picture or your name badges by mail or electronically. Pictures will only be accepted during the first trimester. (1 Point)

Community and Jaycee Involvement

C1.  Attend a Chamber of Commerce Meeting or after hours chapter networking event.

Submit a chapter meeting agenda or flyer for the membership event attended. You may submit up to 4 per trimester. (3 Points per Event)

C2. Submit letters of endorsement from your city mayor, fire chief, or police chief. A copy can be mailed to Keri. You can submit up to one endorsement per trimester. (5 Points)

C3. Visit another chapter’s meeting. Visitations should include at least two of your chapter members. Submit an agenda from the host chapter with your toolkit point sheet. A copy of the state POC visitation form will also be accepted. One chapter’s meetings may only be visited once per trimester for toolbox points. (5 Points per Visit per chapter)

C4. Visit another chapter’s event. Visitations should include at least two of your chapter members. Submit something signed by the host chapter with scavenger point sheet. A copy of the state POC visitation form will also be accepted. One chapter’s events may only be visited once per trimester for toolbox points. (5 Points per Visit per chapter)

C5. Attend a District Meeting. Get a signed agenda from your district director listing all of those from your chapter present at the district meeting. Submit the signed agenda with your point sheet. (1 point per Person in Attendance)

C6. Attend a Region Meeting. Get a signed agenda from your region or district director listing all of those from your chapter present at the region meeting. Submit the signed agenda with your point sheet. (2 point per Person in Attendance)

C7. Attend a region or district training. Get a signed paper from the trainer listing all of those from your chapter present at the training. Submit the signed agenda with your point sheet. (3 point per Person in Attendance)

C8. President or other representatives attend the presidents’ meeting. Get a signed paper from another president in attendance. Submit your signed papers with your point sheet. (3 Points per Meeting)

C9.  Get points for attending Access Day at the State Fair. You will receive points for each chapter member in attendance. Get a list of chapter members in attendance signed by the Access Day program manager, any state VP, or the State President and submit it with your point sheet. Access Day points should be turned in during the second trimester. (3 point per Person in Attendance)

C10. Get points for attending camp work weekends. You will receive points for each chapter member in attendance. Get a list of chapter members in attendance signed by the program manager, any state VP, or the State President and submit with your point sheet. (3 point per Person in Attendance)

C11. Copy Keri when submitting digital pictures to the State and Region Newspaper editors. Up to five pictures will be credited per trimester. (2 Points per Picture)

C12. Copy Keri when submitting digital articles to the State and Region newsletter editors. (3 Points per Article)   

C13. Get points for hosting a region or district social. Provide a copy of the flyer electronically or with your point sheet. Only one per trimester (10 Points)

C14. Get points for hosting or submitting a bid on region, district or state meeting. Provide a copy of the flyer (electronically or with the point sheet).Only one per trimester (20 Points)

C17. Participate in Region Competitions. You will get points for each chapter member who participates in competitions at the region meeting. (3 points per Person in Attendance)

Chapter Programming

D1. Submit CPG’s for two ID projects per trimester. CPG’s can be emailed before the submission dates or submitted in paper with the point sheets. (5 Points per CPG)

D2. Submit CPG’s for two community projects. CPG’s can be emailed before the submission dates or submitted in paper with the point sheets. (5 Points per CPG)

D3. Submit CPG’s for two management projects. CPG’s can be emailed before the submission dates or submitted in paper with the point sheets. (5 Points per CPG)

D4. Submit CPG’s for two international projects. CPG’s can be emailed before the submission dates or submitted in paper with the point sheets. (5 Points per CPG)

D5. Submit an agenda of a meeting in which your chapter has a guess speaker. Agenda can be submitted electronically or sent with point sheet. (4 Points per Meeting)

D6. Hold a chapter training. Submit an agenda for the training. (5 Points per Training)

D7. Host a region or district training. Send the agenda for the training as well as flyers to advertise the region or district training. (10 Points per Training)

D8.  Submit an agenda for your new membership orientation. The chapter will get credit for one new membership orientation per trimester. (5 Points)

D9. Host a forum or debate on a local or national issue. You can hold one per trimester. Send a flyer for the debate, agenda or meeting material. You may get credit for one forum or debate per trimester (10 Points)